Car Rental Agreement

About how to rent out your car and what car rental models exist, we discussed in the previous article. And now we will tell and show what types of car rental agreements exist and their templates.

So, when concluding a car rental agreement, it is worth paying attention to the peculiarities of local legislation, so as not to have problems in the future. For example, a car rental agreement can differ greatly for Georgia, Ukraine and Germany. All because of the peculiarities of local legislation. In this section, we will examine these differences and analyze them.

It is always important to conclude a car rental agreement, as it is your guarantee of car return.

By the way, you can rent out your car together with Getmancar, where you will receive trips and income immediately, and we will take care of your car :)

Car Rental Agreement with Individual

The main point is that in some countries, a car rental agreement with an individual may have special requirements. For example, in Ukraine, according to the norms of the Civil Code of Ukraine, a car rental agreement in which one of the parties is an individual must be notarized. Failure to comply with the notarial form entails invalidity of the agreement.

Recognition of Car Rental Agreement as Invalid

In case of recognition of a rental agreement as invalid in court, restitution (restoration of rights) will occur, according to which the tenant receives back all paid money, and the lessor gets his car back. For example, you gave a car for rent to some person, they used the car for 1 year and conscientiously paid the payments, but then filed a lawsuit to recognize the agreement as invalid, now you will return all the money paid for 1 year, and the person will return you the car on which they drove for 1 year.

The requirement for notarial certification of rental agreement exists only in Ukraine, possibly in other countries too, but definitely not in Georgia, Germany, USA, Moldova.

Note that an individual entrepreneur is also an individual, not a legal entity, therefore individuals include not only citizens and tourists, but also individual entrepreneurs.

Notarial Certification of Car Rental Agreement with Individual in Ukraine

If you have a desire to certify a car rental agreement with an individual notarially, then be prepared to pay money in the following order:

1. notary services - about 1500 UAH (of course, depends on the notarial district)
2. state duty for agreement certification - 1% of the agreement amount

Thus, if you rent a car for 10 days at 2000 UAH per day, then the cost of certifying such agreement will be 2000*10*1% = 200 UAH state duty + 1500 UAH notary services. Total 1700 UAH.

How to Conclude a Car Rental Agreement with Individual in Ukraine and Not Certify It with Notary

In the Civil Code of Ukraine there is a section, thanks to which it is possible not to use a car rental agreement with an individual, but to use another agreement while the agreement will not be recognized as invalid.

What agreement to use for car rental by an individual:

1. car rental agreement - such agreements are not certified notarially, the only difference is that you must have activity in car rental, i.e., rent cars to individuals from:

1.1 enterprise

1.2 from individual entrepreneur

At the same time, the enterprise or individual entrepreneur must have the type of activity "car rental" - special KVED activity..

2. use leasing agreement - there are restrictions, as the company that rents the car must have special registration as a lessor.

Sample Car Rental Agreements for Download

For your convenience - all samples of car rental agreements below in the table:

🔐 Since 2023, electronic agreements with QES (qualified electronic signature) have been in effect in Ukraine, which have the same legal force as paper ones. This allows concluding agreements remotely through Diia or banking applications. However, for agreements with individuals, notarial certification is still required, even in electronic form. QES saves time, but does not exempt from basic legislative requirements.

What to Pay Attention to When Downloading and Using Car Rental Agreement

1. the agreement has a general procedure and fits as a sample, but definitely needs to be clarified depending on your conditions (more about this below)
2. you should always consult a lawyer, in the long run this will save your money and nerves and the initial cost will be cheaper in the long run.

What to pay attention to and what to add to the agreement depending on your relationship:

1. payment procedure - whether you have prepayment, whether deposit how it is paid and how it is returned
2. nature of car use - how and where you cannot use the car territorially and by industry (for example, cannot be used for taxi)
3. procedure for changing seasonal tires, their storage, whose responsibility and costs this is, procedure for providing car for scheduled or unscheduled maintenance, who pays for it, etc.
4. about mandatory insurance, who pays for it and monitors it, whose CASCO, procedure of actions when insurance event occurs, etc.

What Other Agreements Can Be Used for Receiving, Transferring Cars?

This is really a key question and it always lies in full protection of parties, regulation of relations and the cheapest way.

What do those who are looking for a sample car rental agreement for download solve for themselves?

1. how to rent out your own car and get a legal document - we talked about this above
2. how to accept an employee's car to your company - here rather the basis is the legal basis for accounting the car in the company and the company is looking for legal procedure
3. how to arrange use so as not to pay much (unfortunately there are those who would like to save on taxes), but this is your decision
4. how to give a car to an employee from the company so that the company does not bear responsibility to third parties in case of accident
5. how to draw up a car rental agreement between legal entities

Additional Forms of Agreements That Can Be Used in the Above Cases:

1. car rental agreement - described
2. car rental agreement - described
3. leasing agreement - partially touched upon
4. use or loan agreement
5. property management agreement - in some jurisdictions mandatory registration of such agreement (for example Ukraine)
6. storage agreement
7. pledge agreement - possible notarial certification

In any case, we hope that the article will help you, and if we helped you, just do something useful for us: leave a review for our company on Google maps with one word "thank you" and "5 stars" via link. We will be very grateful)